Commercial Lawn Care Bid Template
A bid proposal for commercial lawn and grounds maintenance. Each service gets its own line with visits per year and an annual price, followed by the monthly amount, exclusions, contract terms and the client's signature to accept.
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What’s in this template
Commercial Lawn Care Proposal
Template notice. This document is a starting-point template, not legal advice. State and local laws vary. Before using this proposal with clients, have an attorney licensed in your state review and adapt it.
1. Bid Details
- Prepared by: Provider Business Name
- Phone: Provider Phone
- Email: Provider Email
- Bid date: Bid Date
- Prices in this bid are good for Prices Good For (days) days from the bid date
- Proposed start date: Proposed Start Date
2. Property
- Prepared for: Prepared For
- Property: Property Name and Address
- On-site contact: On-Site Contact
- Mowable turf (acres): Mowable Turf (acres)
- Bed area (sq ft): Bed Area (sq ft)
3. Scope and Pricing
Each line is priced for 12 months of service and includes labor, equipment and the materials named on that line.
| Service | Visits, rounds or quantity | Annual price |
|---|---|---|
| Turf maintenance: mow, edge, string trim, blow off paved areas | Turf Maintenance: Visits per Year | Turf Maintenance: Annual Price |
| Bed maintenance: weed, edge beds, blow out | Bed Maintenance: Visits per Year | Bed Maintenance: Annual Price |
| Mulch, installed | Mulch: Quantity | Mulch: Annual Price |
| Fertilization | Fertilization: Rounds per Year | Fertilization: Annual Price |
| Weed control and pre-emergent | Weed Control: Rounds per Year | Weed Control: Annual Price |
| Shrub and hedge pruning | Pruning: Visits per Year | Pruning: Annual Price |
| Leaf removal and fall cleanup | Leaf Cleanup: Visits per Year | Leaf Cleanup: Annual Price |
| Total annual price | Total Annual Price |
| Billed monthly, 12 invoices of | Monthly Invoice Amount |
- Work not listed above, done only with the client's written approval: Rate for Added Work
4. Not Included
Unless it is listed in Section 3, this bid does not include:
- Irrigation repairs, spring startup or winterization
- Snow and ice removal
- Tree work that cannot be done from the ground
- Insect or disease treatment of trees and shrubs
- Seasonal color plantings
- Other exclusions: Other Exclusions
5. Terms
Term. 12 months from the start date. The agreement renews for another 12 months unless either party gives written notice at least 30 days before the renewal date.
Price adjustment at each renewal: Price Adjustment at Renewal
Changes. Added beds, extra visits or other changes to the scope need a written change order signed by the client before the work is done.
Weather. A visit missed for weather is moved to the next workable day and is not credited when it is performed.
Payment. Invoiced monthly, due Payment Terms.
Insurance. The provider carries general liability insurance of at least $Liability Insurance ($/occurrence) per occurrence and workers' compensation as state law requires, and will provide a certificate of insurance naming the property owner as additional insured on request.
Licensing. Fertilizer and pesticide applications are made by applicators licensed as state law requires.
6. Acceptance
To accept this bid, sign below and return a copy to Provider Business Name. Once signed by both parties, this bid is the agreement for the work and prices described above.
Client (accepts this bid) signature line
Provider signature line
Commercial lawn care bid questions, answered
What should a commercial lawn care bid include?
A line for each service with the visits or rounds per year and the annual price, the total and the monthly invoice amount, what is not included, and the contract terms: length, renewal, price adjustment, change orders and insurance. Property managers compare bids line by line, so one lump-sum number is hard for them to use.
How do you price a commercial lawn care bid?
Measure the turf, beds and hard edges on a site walk and estimate the crew-hours each visit takes. Multiply by visits per year and your billing rate per crew-hour, add materials, then check the total against a per-acre benchmark before it goes out.
How long should a lawn care bid price be good for?
Thirty days from the bid date is a reasonable price hold. It gives the property manager time to compare bids without tying you to a price after labor, fuel or material costs move. The form has a line for whatever period you choose.
Should a commercial lawn care contract include a price increase?
For anything that renews, yes. A fixed percentage at each renewal, or an increase tied to the Consumer Price Index, keeps a multi-year account from losing money as wages and fuel go up.
Do I need an account to use this form?
No. Download the blank bid and print it, or fill it in online and download a PDF to send. Neither needs an account.
Send the bid as a quote the client signs online
In EosLog a bid goes out as a quote with each service on its own line. The property manager signs from a phone or a desk, and the signed quote converts to a scheduled job in one click.