Is the EosLog quote generator really free?

Yes. Generate as many quote PDFs as you want, free, with no account required. EosLog is the paid product behind the tool — try the free PDF generator first, sign up for the full app only if you want to track quotes, send them by email, and get notified when customers view them.

Do I need an account to generate a PDF?

No. Fill out the form and click Generate PDF — your quote downloads immediately. We don't save your form data, your customer's information, or your uploaded logo unless you choose to import it into a free EosLog account.

What format is the generated quote?

A standard PDF (Letter size) with your company logo, a clean line-item table, calculated totals with tax and discount, and your contact info in the header and footer. Print it, email it, or upload it anywhere.

Can I add my own logo to the quote?

Yes. Upload a PNG, JPG, or WebP file under 2MB and it appears in the header of the PDF. The logo file is processed in memory and never saved to our servers.

How do I price an HVAC service call?

Most HVAC shops charge a flat diagnostic fee ($89–$149) that covers the trip and first 30–60 minutes on-site. Repair work is usually flat-rate per task or hourly ($95–$165/hr depending on region). Refrigerant and parts are billed separately.

What should an HVAC quote include?

Itemize: service call/diagnostic, labor with hours, equipment (model number + warranty), refrigerant by pound, and any permits or disposal fees. Include scope of work, expected duration, and warranty terms in the notes section.

How long should an HVAC quote be valid?

Standard validity is 14–30 days. Equipment quotes for major installs (system replacements, ductwork) are often 30 days because supplier pricing changes. Service call quotes can be 7–14 days.

Do I need to charge sales tax on HVAC services?

It depends on your state. In most states HVAC labor is non-taxable but parts and materials are. Some states (TX, CT, WV, others) tax services too. Check with your state revenue department or your accountant. The quote generator lets you set any tax rate.

Free Quote PDF Generator for HVAC Contractors

Built for HVAC techs and shop owners. Quote a tune-up, diagnostic, or full system replacement in under a minute — no software to install.

Your company

Company name Phone Email Website Street City State ZIP Brand color (hex) Logo (PNG/JPG, ≤ 2MB)

Customer

Customer name Phone Email Street City State ZIP

Quote details

Quote number (optional) Subject Valid until Tax rate (%)

Notes / message

Line items

Add what you're charging for. Empty rows are ignored.

No signup, no email. Your PDF downloads the moment you click.

Want more than a one-off PDF?

EosLog turns every quote into a tracked workflow with customer e-signatures, automatic follow-ups, payment collection, and full job management. Every customer conversation, schedule, and job in one place.

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Free Quote PDF Generator for HVAC Contractors

Your company

Customer

Quote details

Line items

That PDF is the end of the story. It doesn't have to be.

Related reading

Want more than a one-off PDF?

Free Quote PDF Generator for HVAC Contractors

Your company

Customer

Quote details

Line items

That PDF is the end of the story. It doesn't have to be.

Related reading

The Complete Guide to HVAC Invoicing for Small Shops

Want more than a one-off PDF?