Free Quote PDF Generator for HVAC Contractors
Built for HVAC techs and shop owners. Quote a tune-up, diagnostic, or full system replacement in under a minute — no software to install.
Free quote generator questions, answered
Is the EosLog quote generator really free?
Yes. Generate as many quote PDFs as you want, free, with no account required. EosLog is the paid product behind the tool. Try the free PDF generator first, sign up for the full app only if you want to track quotes, send them by email, and get notified when customers view them.
Do I need an account to generate a PDF?
No. Fill out the form and click Generate PDF. You'll get a PDF plus a private link you can download, share with your customer, or email to yourself. We keep the quote for 90 days so that link keeps working, then delete it automatically. Import it into a free EosLog account if you want to keep and track it.
What format is the generated quote?
A standard PDF (Letter size) with your company logo, a clean line-item table, calculated totals with tax and discount, and your contact info in the header and footer. Print it, email it, or upload it anywhere.
Can I add my own logo to the quote?
Yes. Upload a PNG, JPG, or WebP file under 2MB and it appears in the header of the PDF. The logo is stored only alongside your generated quote and is deleted with it after 90 days.
What's the difference between a quote and an invoice?
A quote proposes a price before the work: the scope, line items, and terms the customer approves. An invoice requests payment for work done: what was completed, what is owed, and how to pay. Same line items, different moment. Send the quote first; once the work is approved and finished, the invoice bills what was agreed.
How long does my quote link stay live?
Shareable quote links stay live for 90 days, then the quote is deleted automatically. Import it into a free EosLog account before then if you want to keep it.
What trades is the quote generator built for?
HVAC, plumbing, electrical, landscaping, cleaning, pest control, handyman, pressure washing, and property management, each with tailored line items and pricing prompts. The generic version works for any service business.
How do I price an HVAC service call?
Most HVAC shops charge a flat diagnostic fee ($89–$149) that covers the trip and first 30–60 minutes on-site. Repair work is usually flat-rate per task or hourly ($95–$165/hr depending on region). Refrigerant and parts are billed separately.
What should an HVAC quote include?
Itemize: service call/diagnostic, labor with hours, equipment (model number + warranty), refrigerant by pound, and any permits or disposal fees. Include scope of work, expected duration, and warranty terms in the notes section.
How long should an HVAC quote be valid?
Standard validity is 14–30 days. Equipment quotes for major installs (system replacements, ductwork) are often 30 days because supplier pricing changes. Service call quotes can be 7–14 days.
Do I need to charge sales tax on HVAC services?
It depends on your state. In most states HVAC labor is non-taxable but parts and materials are. Some states (TX, CT, WV, others) tax services too. Check with your state revenue department or your accountant. The quote generator lets you set any tax rate.
Related reading
The Complete Guide to HVAC Invoicing for Small Shops
Want more than a one-off PDF?
EosLog turns every quote into a tracked workflow with customer e-signatures, automatic follow-ups, payment collection, and full job management. Every customer conversation, schedule, and job in one place.